A khata app for the school-season rush and the accounts behind it
Back-to-school season puts weeks of credit on the book at once, and schools or institutions often run on their own monthly settlement terms.
Stationery and book shops see credit arrive in a burst around the school year's start, from families buying a full year's supplies at once, and from institutional accounts — schools, coaching centres — that settle monthly rather than per purchase.
A full back-to-school order as one entry
Record a family's complete stationery and book purchase as a single credit entry, with the item list in notes if it helps later, rather than several small lines that are harder to reconcile.
Institutional accounts on their own settlement terms
A school or coaching centre buying on a running account is really a business customer with its own rhythm. Keep it as its own party with a due date matching their settlement cycle, separate from individual family accounts.
See the whole season's outstanding at a glance
After the initial rush, the dashboard shows total outstanding across every family and institution, so collection during the term is based on a real number, not a guess from a busy week.
Bills attached for high-value orders
A full-year book list can run into a large amount. Attach the itemised bill to the entry so there is no dispute later about what was actually supplied.
Common questions
Can I track a school or institution as a customer?
Yes, any party — an individual or an institution — is set up the same way, with its own balance and due date.
Can I record a big back-to-school order as one entry?
Yes, and you can list the items in the notes field if that helps you check it later.
Can I see my total outstanding across the whole season?
Yes, the dashboard reports total receivable across every account at any time.