A khata app for the credit a medical store actually carries
Regular patients on a monthly running account, and payments due to your distributor on the other side. Two different kinds of credit, kept apart.
A pharmacy carries credit in both directions at once: familiar patients who settle monthly, and stockists who expect payment on their own schedule. Treating both as one undifferentiated "khata" is where medical stores lose track fastest.
Monthly patients, kept as running accounts
Families that buy medicine every month rarely pay per visit — they settle at month end, or after a pension or salary lands. Record each purchase as it happens, and the balance is ready the moment they come in to clear it, without reconstructing a month of small purchases from memory.
Distributor payments as a separate ledger
What you owe your stockist is a supplier ledger, not a customer one. Keep it in BahiQo alongside patient accounts so the total picture — what is coming in, what is going out — sits in one dashboard instead of two systems.
A bill photo settles a dosage or price dispute fast
Attach the bill to the entry. When a patient disputes what they were charged, or a course of medicine, the original bill is on the line — no digging through a physical register.
Staff on the counter, one shared ledger
A pharmacy is rarely run by one person alone. Add staff to the business so whoever is at the counter records the sale immediately, against the same patient list everyone else uses.
Common questions
Can I track both patient udhar and distributor payments?
Yes. Customers and suppliers are separate lists in the same business, so patient credit and distributor payables never get mixed together.
Is patient information private?
Yes. Only you and the staff you add to your business can see your customer list and their balances.
Can I attach a bill to a purchase?
Yes, up to five photos or PDFs per entry, which is enough for most single purchases and settles disputes quickly.